CODE OF ETHICS
Table of Contents
I. INTRODUCTION TO THE CODE 3
II. EXEMPTIONS 3
III. COMMITMENT 4
IV. GENERAL PRINCIPLES 5
A. Reducing risks 6
B. Testing and Assessment 7
C. Quality Assurance 8
D. Classification, Packaging and Labeling 8
E. Provision of Information 9
F. Education and Training 10
G. Advertising and Marketing 11
V. MONITORING AND FOLLOW-UP 11
I. INTRODUCTION TO THE CODE
The code is addressed our everyday business practices and behavior. Violation of this Code may result in disciplinary action, including dismissal.
Several provisions in this code address Universal Kimya’s products and chemicals in domestic and international trade.
The principles and guidance set out in the code apply globally and have been developed to take into account local conditions in all countries Universal Kimya operates. Universal Kimya’s aim is to achieve the highest possible level of human health and environmental protection in all countries it has operations.
The code is designed to be compatible with existing voluntary initiatives and programmes developed by chemical industry or private sector parties.
The code is not applied to the products imported for the purpose of research or analysis in quantities not likely to affect the environment or human health.
We are pleased to confirm that Universal Kimya has made a commitment to undertake self-regulatory measures to meet the standards of this code set out in General Principles below in order to ensure the safe production and management of chemicals and products in domestic and international trade, taking into account their entire life cycle.
We recognize our shared responsibility, along with the governments of chemical exporting and importing countries, for the protection of human health and the environment. By the implementation of this code, Universal Kimya expects to increase chemical safety and to enhance the sound management of its products in domestic and international trade by providing government authorities and relevant private sector parties with relevant information on products.
We also would like mention that Universal Kimya supports public accountability, transparency and the ten principles of United Nations Global Compact with respect to human rights, labour, environment and anti-corruption, and therefore commit to report on progress annually according to the Global Compact COP (Communication on Progress) policy. With this communication, we express our intent to advance general principles of this code within our sphere of influence. We are committed to making those general principles part of our strategy, culture and day-to-day operations of our company, and to engaging in collaborative projects.
Universal Kimya will make clear statement of this commitment to our stakeholders and the general public.
Mr. Emir AGBAS – CEO
IV. GENERAL PRINCIPLES
Universal Kimya is committed to providing a safe workplace for its employees and safe products for its clients.
Each employee is expected to perform his or her work in a safe manner in compliance with all applicable occupational safety and health regulations.
Company policy requires adherence to all applicable laws and other governmental and industry standards for protection of the environment.
Each employee is responsible for maintaining a high standard of integrity and quality of the Company’s products.
Legal requirements in these fields are highly complex, and it is each employee’s responsibility to be familiar with such requirements insofar as they are applicable to his or her areas of responsibility. The Company is responsible for producing the resources and training necessary to assist the employee in this arena. All questions or compliance should be addressed to one’s supervisor.
The following part, set out in seven categories, represent the standards of code which is undertaken in order to fulfil the commitment and general principles set out above. All employees are responsible for meeting these goals.
A. Reducing risks
Reduce risks by:
• Introducing appropriate procedures to minimize adverse health and environmental affects from products being manufactured and managed.
• Developing safer packaging and using clear and concise labeling taking into account existing international scheme.
• Taking initiatives by keeping record of any problems arising in actual use of the products, as a basis for changes in labeling, directions and packaging.
• Co-operating with government authorities in order to ensure implementation of the export notification procedures for banned or severely restricted raw materials and chemicals, where applicable.
• Endeavoring to reduce the quantity of hazardous raw materials used whenever possible.
• Co-operating with government authorities in activities related to chemical accident prevention, preparedness and response, including the development of emergency preparedness plans and support international activities in this area.
• Ensuring safe management and disposal of products, taking into account their life cycle.
B. Testing and Assessment
• Provide the necessary basis for an evaluation of the risks of the product in order to allow appropriate actions to protect human health and the environment.
• Provide summaries of the reports of such testing and assessment to government authorities and, upon request, provide these authorities with the full reports in accordance with applicable national laws and regulations.
• Ensure that proposed uses, labeling, information and advertising reflect the results of the testing and assessment.
• Ensure that contract manufacturers are kept informed of new significant health, safe and environmental data on our products in international trade.
C. Quality Assurance
• Maintain quality assurance procedures to ensure that products comply with relevant human health and environmental standards and specifications.
• Ensure that the quality of a raw material and finished product complies with the information in the attached label and with the literature and specifications published.
• Ensure that the manufacturing processes comply with Company manufacturing guidelines and company standards
D. Classification, Packaging and Labeling
• products are labeled;
• labels include appropriate recommendations, instructions, warnings, precautions and first aid
• labels show appropriate hazard classifications;
• labels provide appropriate batch information;
• labels are in a format appropriate for traders, transporters and occupational users;
• classification, packaging and labeling of products conform to applicable international rules, regulations and guidelines. Where no such international rules, regulations or guidelines are available, an appropriate national or regional system for classification, packaging and labeling should be applied. Labeling requirements should cover:
(i) information to be given in the label;
(ii) legibility, durability and size of the label;
(iii) uniformity of labels and symbols, including colours.
E. Provision of Information
• Prepare Material Safety Data Sheets for products and be provided to the clients to the extent that this could improve safety in the handling and use of the products.
• Provide information and instructions in a form and language which will ensure safe and effective use of a product.
• Ensure consistency of all safety information provided on a given product.
• Provide government authorities and clients with relevant information on:
(i) health and environmental hazards which might be posed by products in international trade;
(ii) recommended protective measures;
(iii) first aid measures.
• Provide the information on safe handling of products when they are outdated or expired.
• Make sure that the information relevant to health and environmental protection from harmful effects of chemicals reaches the occupational users or traders in importing countries. The information is to be included in the labels attached to the packages whenever possible.
• Co-operate with governments and competent international organizations for the purpose of information exchange, including the provision of information, upon request, to a government authority in an importing country concerning banned or severely restricted chemicals and alternatives to such chemicals.
F. Education and Training
• Educate and train employees at all levels on the proper management of chemicals, taking into account their entire life cycle.
• Provide employees with material safety data sheets or similar relevant information.
• Educate and train relevant employees so that they can advise occupational users and traders on the proper management of chemicals, taking into account their entire life cycle.
• Disseminate educational information to clients, as well as other interested parties, through a coordinated effort of Governments, international organizations and industry.
• Provide support for training of occupational users and government authorities in importing countries, including training for emergency responses.
G. Advertising and Marketing
• Do not mislead any buyer, in particular with regard to safety or suitability of use. Make sure that advertisement does not encourage uses inconsistent with approved labels or at variance with generally-accepted recommendations.
• Draw attention to warnings and encourage careful reading of labels.
• Cooperate with enterprises/companies and relevant trade associations in order to achieve fair and safe marketing and trade practices and to help government authorities to stamp out malpractice.
V. MONITORING AND FOLLOW-UP
• Report the results of the monitoring to government authorities and competent international organizations, such as UNGC with a view to:
(i) Improving performance of industry
(ii) Assisting Governments to adopt or amend national laws, regulations and administrative measures governing activities in the international trade in chemicals.
(iii) Co-operating with Governments and international organizations to develop relevant international instruments.
• Communicate on health, safety and environmental matters related to chemicals in international trade with other interested parties.
This Code will be included on the Company’s website and will be made available upon request sent to the Company’s Human Resources Department or Law Department.
If the company’s employees have any questions regarding any standard, they should communicate those questions to their supervisor.